Minutes of the BDHS AGM Thursday 26th November 2020

Posted by Judy Lambourne on 24 January 2021

David Ashcroft opened the meeting by explaining how the meeting would proceed.  He said there would be an open session at the end of the meeting for discussion.  He had not received any questions from members.  David then handed over to Ivor Stansfield to chair the meeting.

Minutes

Chairman, Ivor Stansfield, opened the meeting by welcoming members to this unusual AGM.  He said that he was a complete novice to Zoom and apologised in advance if things went wrong.

Apologies were received from Laura Eden, David Hickson, Ruth Hickson and Sue Edwards

Minutes of the AGM held on Thursday 30th November 2019:  Approval of the minutes was proposed by Mary Cotterrell and seconded by Sue Timmis.  All 26 members who submitted voting sheets by 4th December were in agreement.

Ivor then invited Helen Jones to present her Treasurer’s report.

Treasurer’s report and accounts: (see attached)

Helen began by thanking Mary Cotterrell for auditing the accounts.  She referred members to her report and the financial report and highlighted a number of points.  Compared to last year there appears to be a lot of money in the account, this is due to money held from the cancelled annual dinner and the holiday deposits.  The dinner has been rebooked for 18 March 2021, covid-19 permitting. Expenses were down this year as the village hall bookings were not paid.  She thanked members for receiving their newsletters by email which saved printing costs.  We held a couple of meetings at the beginning of the year but income was down as there have not been any plant stalls.  We are however hoping to have a plant sale in the spring and Gill Stansfield is still selling sundries.

Acceptance of the report was proposed by Val Cotterrell, seconded by Ken Shaw and approved by all 26 members who submitted voting sheets by 4th December.

Chairman’s report: (see attached)

Ivor summarised his report.  He thanked Sue Edwards and Alison Watson for organising the distribution of the daffodils for the annual dinner competition.  He mentioned the nightmare Alison had had with rearranging speakers and organising them on Zoom for the first 3 in 2021.  He thanked Helen for keeping members updated on the society and for entertaining us with her witticisms. He also congratulated her on being awarded the Banksian medal by the committee for her contribution to the club this year.  David Ashcroft also received a big thank you for his guidance and tuition on Zoom.  He thanked the rest of the committee for keeping in touch.  He also reminded members that our new website was launched this year and hopes that it will attract new members.  He thanked members for sending in their photographs.  Subscriptions for next year have been suspended for existing members.  Finally, Ivor mentioned the sad loss of a number of members this year; Brian Hitchens and Ann Clowes both of whom contributed a great deal to the club over the years and will be greatly missed, as will Nancy Felthouse and Melva Brown. 

He concluded by expressing the hope that we get back to normality next year. Many people have told him how much they have missed the club.

Election of Officers

Chair: Ivor Stansfield 

Treasurer: Helen Jones

Secretary: Angela Shaw

Internal Auditor: Mary Cotterrell

Proposed by Jan Ashcroft, seconded by Margaret Sears and approved by all 26 members who submitted voting sheets by 4th December.

Election of Committee members

Alison Watson            Speakers

Barbara Money

David Ashcroft            Show Secretary

David Cotterrell

Doug Timmis

Edward Cotterrell

Marion Keeley            Newsletter

Pet Hawley

Sue Edwards

Proposed by Ken Shaw, seconded by Gill Stansfield and approved by all 26 members who submitted voting sheets by 4th December.

Presidents closing remarks

Ivor summarised Jackie Tomnie’s report (see attached) in which she expressed the hope that with the arrival of the vaccine things will get back to normal.  She also thanked the committee for their work this year.

Ivor brought the meeting to a close.

Points raised in the open meeting following main agenda:

  • Jennifer and Robert Leeming said they were grateful to Helen Jones for keeping in touch with members.
  • Wendy Jenkinson said she thought the society is well organised but asked why the committee needed to be voted in each year.  Angela explained that our constitution sets this out.  Wendy offered to join the committee.  She was proposed by David Cotterrell and seconded by Edward Cotterrell.  Everyone on the Zoom platform approved it.
  • Alison has organised for the first 3 meetings of 2021 to be on Zoom.  Members will be sent the necessary link nearer the time.

33 members joined online for the meeting.

26 members submitted voting sheets either by post or electronically

Angela Shaw

Secretary

Dec 4 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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